Planning & Environment Committee Terms of Reference

Reviewed and adopted at the Annual Town Council Meeting held of the 14th May 2015

 

Membership: FIVE Members of the Town Council

Quorum: Three Members of the Committee

Authority: Local Government Act 1972, Sections 101 and 102

 

Conditions:

The Council’s Standing Orders will apply to all meetings of the Committee.

The Committee shall be appointed on an annual basis at the Annual Meeting of the Town Council. The first order of business of the first meeting of the Committee after its annual appointment will be to elect a Chairman.

Unless the Council directs otherwise, the Committee may arrange to devolve any of its functions to a sub-committee or to Officers of the Council.

The Committee will meet monthly on the Tuesday preceding full Council meetings unless otherwise determined.

Once approved the minutes will be presented to the next meeting of the Town Council, for noting only.

Meetings shall be open to the public unless the Committee feels it appropriate to exclude the press and public for specific items.

All Members of the Committee will receive an agenda and supporting papers. All Members of the Council will receive an agenda only, sent via email.

Notice of meetings will be posted in accordance with all meetings of the Council.

 

Restrictions:

Only Members of the Committee may vote on agenda items.

Non-Members of the Committee may attend Committee meetings and will only be allowed to speak on an agenda item with the agreement of the Chairman.

Non-Members of the Committee are subject to the same rules as Committee Members regarding confidentiality and the requirements of the Code of Conduct.

Non-Members of the Committee have no more rights at Committee meetings than members of the public.

 

Responsibilities:

  • To consider and formulate responses to applications made to Shropshire Council for planning permission relating to land and property within the parish or such applications deemed to have an impact on the parish e.g. Full, Outline, Reserved Matters, Listed Buildings, Conservation Area issues, Advertisement Consent and Street Naming.

Powers: Delegated authority to respond to all planning matters. Contentious and significant applications will be referred to full Council for consideration and approval.

  • Consider and formulate responses to applications made to Shropshire Council for permission of an environmental nature relating to land and property within the parish or such applications deemed to have an impact on the parish e.g. tree felling, tree maintenance.

Powers: Delegated authority to respond to applications.

  • Consider and formulate responses to any proposals by the Local Planning Authority to make Tree Preservation Orders.

Powers: Delegated authority to respond.

  • Consider responses to the Government’s Planning Inspectorate and other appropriate bodies either in support or against planning and enforcement appeals made by the owners and developers of land and property and if considered appropriate, authorise the attendance of Members and or Officers and the engagement of professional representation at Local Inquiries or Hearings into such appeals.

Powers: Committee to have the power to resolve unless otherwise directed by the Council.

  • Consider and formulate responses to any proposals by Shropshire Council or Government with respect to the stopping up, diversion, maintenance or creation of public rights of way within the Parish.

Powers: Delegated authority to respond.

  • Consider and formulate responses to any proposals by Shropshire Council or Government with respect to footpath/bridleway creation orders, highway adoption orders and other highway notices.

Powers: Delegated authority to respond.

  • Consider and recommend responses to any proposals by Shropshire Council with respect to street naming within the parish.

Powers: Delegated authority to respond.

  • Consider and respond to minor correspondence.

Powers: Delegated authority to respond.

  • Consider and formulate responses to proposals by the Highway Authority with respect to highway and traffic regulation issues and orders.

Powers: Committee to have the power to resolve unless otherwise directed by the Council

  • Make representations to any outside agency as deemed necessary in order to promote and encourage sustainable development within the Parish.

Powers: Committee to have the power to resolve unless otherwise directed by the Council

  • To delegate areas of responsibility to either a sub-committee or to an officer.

Powers: Committee to have the power to delegate.